The European Spallation Source is one of the largest science and technology infrastructure projects being built today. The project includes the most powerful linear proton accelerator ever built, a five-tonne, helium-cooled tungsten target wheel, 15 state-of-the-art neutron instruments, a suite of laboratories, and a supercomputing data management and software development centre. In the context of its history and future as a scientific organisation, however, it is more than the sum of its parts. It is a brand-new Big Science organisation and we are building it from the ground up.
Come and build the future of Science with us!
About the role:
ESS is at an exciting turning point. It is in transition from being a construction site, to being a world-class operating facility. To help us realise our goal of being the most powerful neutron source in the world, we are seeking a Senior Procurement Officer (Technical Procurement Manager) for the Supply, Procurement and Logistics Division – which is organised within the Project Support & Administration Directorate. The Supply, Procurement and Logistics Division sets the normative framework in regard to procurement, logistics and travel services. It provides procurement and logistics services and guidance for the organisation; including ESS staff, in-kind partners and other stakeholders, in order to ensure a functional, efficient and cost-effective supply chain in compliance with relevant rules, processes and procedures.
This role involves directing, planning, coordinating, organising, conducting and controlling procurement for ESS, and includes worldwide procurement of a broad range of commodities and services for the project. The position will be matrixed to the ESS Technical Office. The Technical Office is an executive team that assists with the execution and delivery of the technical programme and drive transition to operations.
Your job will be to support the establishment and follow-up of a common procurement/contracting plan and aids technical teams on technical procurement and contracting as well as serving as a point of contact for central technical functions such as safety, quality, engineering and maintenance for technical procurement and finance matters. The position is key in driving the development and maturity of the integration between different systems used throughout the planning and procurement process, with the overall aim to create an efficient and cohesive end-to-end process from defining demand in the projects, executing the applicable procurement procedures, paying invoices, registering fixed assets, receiving goods and registering the received goods and assets in our EAM and ERP systems.
As part of our team, you'll support the establishment, execution, and follow-up of a common contracting and procurement plan. Coordination is key, and you'll work closely with central functions to ensure that all necessary information is provided for technical procurements. Attention to detail is crucial as you verify documented readiness and stakeholder involvement before contracts are placed. You'll be the backbone of support for system owners throughout the contracting process, ensuring smooth execution and delivery. We're committed to continuous improvement, and so you'll have the opportunity to contribute to the development of ESS processes and templates. As we build our ESS Part Master, your procurement perspective will be invaluable.
Collaboration is at the heart of what we do, and you'll liaise with teams from procurement and logistics, finance, IT (ERP), EAM, and beyond. Together, we'll develop and create the necessary processes and governing documents to drive our ESS forward.
About you:
To thrive with us in the Supply, Procurement and Logistics division, you should not be a stranger to public procurement. Your in-depth understanding of public procurement principles and EU directives will be instrumental as you navigate the intricacies of our procurement landscape. Drafting and negotiating tender documents must be second nature, as you have over a decade of hands-on experience in this area. You are a proven subject matter expect, and you’ll be expected to advise on contract management matters - ensuring that agreements are robust and aligned with organisational objectives.
As mentioned, we expect you to have over 10 years of experience in public procurement roles within large-scale projects, as well as an extensive background in complex and advanced procurements spanning international or European contexts and a university degree or equivalent in Public Administration, Business Administration, Law, Finance, or Engineering. Experience with international, European, and Swedish customs, VAT, and tax legislation is a definite plus, as is familiarity with ERP modules such as Unit 4 Business World and HxGN EAM (formerly Infor EAM).
We are building ESS from the ground up, so we need someone who is comfortable not only following procedures, but also creating them. We attach great importance to personality and attitude, so we're looking for a real team player: Someone who is sociable, has excellent communication skills, who likes to collaborate with different people and who is committed to helping this amazing project to realise its full potential. We need a confident, hands-on colleague who is able to work in a structured, orderly, and responsible way.
The working language of ESS is English but knowledge of other European languages is always an advantage.
Application process:
If you see yourself in what we’re looking for, please click on “apply” and follow the instructions to register your interest. Please be aware that we can only accept direct applications made via the ESS website.
Certain roles at ESS require health and safety checks and/or security clearance procedures, which will be performed as part of the recruitment process.
For more information regarding the ESS recruitment process, please follow this link https://europeanspallationsource.se/ess-recruitment-process or contact Daniel Nordin Baker – Recruitment partner – at daniel.nordin@ess.eu.
For trade union information, please contact Unionen representative Mikael Johansson on Mikael.Johansson@ess.eu or SACO/Swedish Association of Graduate Engineers representative Marc Kickulies at marc.kickulies@ess.eu
We look forward to receiving your application soon!
URL to this pagehttps://europeanspallationsource.se/careers/vacancies?rmpage=job&rmjob=1542&rmlang=UK